3.4 Selection report

Once you have made your final decision, you will need to document the process. Depending on your position in the organisation and the degree of formality involved, you will need to prepare a selection report. As we have discussed previously, some type of documentation is essential. It is essential not only for your company’s quality assurance practices but for any interested parties outside the company such as the Privacy Committee or the Anti-Discrimination Board.

The selection report should contain details of the entire recruitment and selection process for this position. The following checklist will help to ensure that you haven’t left anything out.

Sample checklist - Selection Committee Report

Document

Attached

Position description - including job title, salary range, selection criteria, etc

Advertisement details

Summary of response to advertisement

Selection strategy

Details of selection paid

Interview questions

List of shortlisted candidates interviewed

Assessment of each applicant using language in selection criteria

Referee comments

Decision and justification

This will serve to:

A good report is:

Let’s take a look at an example. The selection report below was compiled by the HR department at Star Books at the end of their search for a new assistant branch manager.

Example Selection Report (.pdf, 26 KB)

Approval

The applicant selected should then be approved, with signatures acquired from relevant managers, before any applicants are informed. There may be a form for this purpose or you may include signature lines on the selection report.