3.4 Selection report
Once you have made your final decision, you will need to document the process. Depending on your position in the organisation and the degree of formality involved, you will need to prepare a selection report. As we have discussed previously, some type of documentation is essential. It is essential not only for your company’s quality assurance practices but for any interested parties outside the company such as the Privacy Committee or the Anti-Discrimination Board.
The selection report should contain details of the entire recruitment and selection process for this position. The following checklist will help to ensure that you haven’t left anything out.
Document |
Attached |
---|---|
Position description - including job title, salary range, selection criteria, etc |
|
Advertisement details |
|
Summary of response to advertisement |
|
Selection strategy |
|
Details of selection paid |
|
Interview questions |
|
List of shortlisted candidates interviewed |
|
Assessment of each applicant using language in selection criteria |
|
Referee comments |
|
Decision and justification |
This will serve to:
- gain approval of relevant managers-manager of the position, human resources manager and managing director when required
- document the process if any questions are asked regarding EEO or discrimination
- record details for evaluation of recruitment processes.
A good report is:
- sufficiently detailed to allow a decision to be made
- complete and well documented
- open and honest
- concise
- probably written in point-form style
- organised under headings or in tables relevant to the selection criteria
- one which contains evidence which supports its conclusions
Let’s take a look at an example. The selection report below was compiled by the HR department at Star Books at the end of their search for a new assistant branch manager.
Example Selection Report (.pdf, 26 KB)
Approval
The applicant selected should then be approved, with signatures acquired from relevant managers, before any applicants are informed. There may be a form for this purpose or you may include signature lines on the selection report.