1.2(a) Why do I need a job description?

A job description is a detailed statement of the tasks, duties and responsibilities of a job, that is, the work that is actually done on the job. The information must reflect the outcomes of the work, that is, the results to be achieved. It needs to demonstrate the relationship of the job to other jobs in the organisation and the overall goals. The PERSON SPECIFICATION describes the qualifications, skills, knowledge, abilities personal qualities and any other pre requisites required to perform the job effectively.

While state awards may provide pay rates and employment conditions, a job description will make your interviewing more effective and help you to hire the right applicant for the position.

A well-prepared job description will give you guidelines for selecting applicants and a clearer understanding of your expectations. It will also give employer’s assistance in an unfair dismissal case where employee performance is the issue.

A job description is used to clarify and communicate to employees their role in the organisation. It also gives your new employee a clear understanding of what is expected of him or her in terms of behaviours, performance and outcomes.

For further information and sample job descriptions the Internet is an excellent resource. Many universities, hospitals and government departments have their HR-manual or position descriptions online. Try the following addresses:

The HR-Internet Guide: www.hr-guide.com

Workforce: www.workforce.com